Job: Data Entry Assistant at the African Union (AU)

Request ID: 989
Location: Arusha, Tanzania
Job Level: GSA 4
Directorate: Registry of the Court
Reporting to: Documentalist – Legal Division
Organization: African Union Commission – AUC
Type of contract: CDD (African Governance Architecture Support Project)

Purpose of work

  • Ensure appropriate documentation services through the provision of effective information and documents to support the work of the Court.

Main duties

  • Implementation of the digitization project for both court records and administrative records.
  • Liaise with clerks and legal officers on priority cases for digitization
  • Upload documents to the AU Knowledge Management System and Common Repository

Specific responsibilities

  • Scan current and archived administrative documents and review scanned files and update or purge as necessary for easy retrieval.
  • Upload Final Digitized Judicial Decisions to the African Union Common Repository
  • Keep a backup of all scanned documents in a safe place (preferably offsite) in case of disaster.
  • Control the quality of information captured in digital format and ensure the confidentiality of classified information.
  • Ensure compliance with relevant AU policies, laws and regulations relating to records and archives management;
  • Optimize/resize large files to required size in electronic records management system.
  • Perform any other task as needed.

Academic requirements and relevant experience

  • Upper secondary school certificate and diploma in records management, archival/documentation or information management from a recognized educational institution.
  • A higher qualification (university degree or postgraduate degree) in one of the above disciplines will be an added advantage;
  • Computer and information technology skills are essential;
  • A minimum of five (5) years of relevant professional experience in scanning, archiving, indexing or document management, using heavy scanners or multifunction copiers, preferably in an international organization.

Required Skills :

  • Demonstrate professionalism;
  • Demonstrated ability to handle complex archiving issues
  • Good planning and organizational skills, including the ability to set priorities and plan, coordinate and monitor own work plan;
  • Concentration and high level of precision;
  • Respect for confidentiality and good public relations
  • Excellent interpersonal skills, ability to work under pressure in a multicultural environment and under minimal supervision;
  • Good communication skills;
  • Knowledge of international organizations
  • Conceptual, analytical and innovative problem-solving abilities
  • Proficiency in one of the official AU working languages. A good knowledge of at least one other language will be an added advantage.

Basic skills:

  • Teamwork and collaboration
  • Responsibility
  • Orientation to learning
  • Communicate with impact

Functional skills :

  • Conceptual thinking and problem solving
  • Business knowledge
  • Drive for results
  • Innovate and take initiatives

Duration of appointment

  • Appointment to this position will be on the basis of a one-year fixed-term contract. Thereafter, the contract may be renewed for the same period subject to satisfactory performance and availability of funds.

Gender mainstreaming:

  • The African Court is an equal opportunity employer; qualified women are strongly encouraged to apply.

Languages ​​:

  • Fluency in one of the AU working languages ​​(Arabic, English, French, Portuguese and Spanish) and fluency in another AU language is an added advantage

The overall salary for this position is $49,367.20 (Grade GSA4, Step 5 – International) per year, for internationally recruited staff, and $18,679.28 (Grade GSA4, Step 5 – Local) per year, for locally recruited staff. This global salary includes all allowances.

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