Job: Data Entry Assistant at the African Union (AU)

Request ID: 989
Location: Arusha, Tanzania
Job Level: GSA 4
Directorate: Registry of the Court
Reporting to: Documentalist – Legal Division
Organization: African Union Commission – AUC
Type of contract: CDD (African Governance Architecture Support Project)

Purpose of work

• Ensure appropriate documentation services through the provision of effective information and documents to support the work of the Court.

Main duties

• Implementation of the digitization project for both court records and administrative records.
• Liaise with clerks and legal officers on priority cases for digitization
• Upload documents to the AU Knowledge Management System and Common Repository

Specific responsibilities

• Scan current and archived administrative documents and review scanned files and update or purge as necessary for easy retrieval.
• Upload Final Digitized Judicial Decisions to the African Union Common Repository
• Keep a backup of all scanned documents in a safe place (preferably offsite) in case of disaster.
• Control the quality of information captured in digital format and ensure the confidentiality of classified information.
• Ensure compliance with relevant AU policies, laws and regulations relating to records and archives management;
• Optimize/resize large files to required size in electronic records management system.
• Perform any other task as needed.

Academic requirements and relevant experience

• Upper secondary school certificate and diploma in records management, archival/documentation or information management from a recognized educational institution.
• A higher qualification (university degree or postgraduate degree) in one of the above disciplines will be an added advantage;
• Computer and information technology skills are essential;
• A minimum of five (5) years of relevant professional experience in scanning, archiving, indexing or document management, using heavy scanners or multifunction copiers, preferably in an international organization.

Required Skills :

• Demonstrate professionalism;
• Demonstrated ability to handle complex archiving issues
• Good planning and organizational skills, including the ability to set priorities and plan, coordinate and monitor own work plan;
• Concentration and high level of precision;
• Respect for confidentiality and good public relations
• Excellent interpersonal skills, ability to work under pressure in a multicultural environment and under minimal supervision;
• Good communication skills;
• Knowledge of international organizations
• Conceptual, analytical and innovative problem-solving abilities
• Proficiency in one of the official AU working languages. A good knowledge of at least one other language will be an added advantage.

Basic skills:

• Teamwork and collaboration
• Responsibility
• Orientation to learning
• Communicate with impact

Functional skills :

• Conceptual thinking and problem solving
• Business knowledge
• Drive for results
• Innovate and take initiatives

Duration of appointment

• Appointment to this position will be on the basis of a one-year fixed-term contract. Thereafter, the contract may be renewed for the same period subject to satisfactory performance and availability of funds.

Gender mainstreaming:

• The African Court is an equal opportunity employer; qualified women are strongly encouraged to apply.

Languages ​​:

• Fluency in one of the AU working languages ​​(Arabic, English, French, Portuguese and Spanish) and fluency in another AU language is an added advantage

Remuneration
The overall salary for this position is $49,367.20 (Grade GSA4, Step 5 – International) per year, for internationally recruited staff, and $18,679.28 (Grade GSA4, Step 5 – Local) per year, for locally recruited staff. This global salary includes all allowances.