How to write a personal assistant job description?

A proper job description saves time and effort as it attracts qualified talent to your opening. It also boosts brand awareness. Therefore, writing a practical job description is essential for your talent acquisition efforts.

Use the following template to create a practical personal assistant job description for your Linkedin job posting or any free job posting website.

Presentation of the position

A personal assistant (PA) typically performs administrative work for a single person, unlike an administrator who takes care of a team, providing senior managers with day-to-day administrative support.

Reports to

CEO, management team

The main responsibilities of a personal assistant

• Report to senior management and perform secretarial and administrative duties
• Organize business meetings and write minutes and meeting notes
• Capture, format and edit reports, documents and presentations
• Enter data, maintain databases and keep records
• Liaise with internal departments, answer calls and arrange travel
• Manage internal and external correspondence on behalf of senior management
• Scheduling appointments, maintaining an event calendar, and sending reminders
• Copy, scan and fax documents
• Prepare facilities for scheduled events and organize refreshments, if necessary
• Order office supplies and replacements, as well as manage mail and courier services
• Adhere to best business practices and etiquette

Key requirements

• High school diploma or GED
• Certification in secretarial, office administration or related training
• 1-2 years of experience as a personal assistant would be an advantage
• Extensive experience in creating documents and spreadsheets using office software such as MS Word, Excel and PowerPoint
• Advanced typing, note taking, record keeping and organizational skills
• Ability to manage internal and external correspondence
• Working knowledge of printers, copiers, scanners and fax machines
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding
• Excellent written and verbal communication skills
• Exceptional interpersonal skills.